You just learned what forms of documentation you may use as a defense of proof of ID presented. Let’s discuss each in detail.
A PLCB 931 Declaration of Age Card – Declaration of Age Card [PDF will open in new window]
While holding their ID, hand the customer the 931 card and ask him/her to complete the following:
- Print their name
- Enter their birth date
- Enter their place of birth including City and State
- Sign the card
- Enter their home address
Next, the licensee or server should complete:
- Current date
- Name of establishment
- Serial number of the ID card presented by the customer
- Witness-licensee/server name and address
- Type of ID shown
- Signature compared-check YES or NO
- If sale is refused, enter a physical description of the customer to include race, sex, complexion, hair color, approximate weight, height, and distinguishing features.
- Code requested-what they purchased to go
- Reason refused
Photograph – Many licensees take a photograph of the ID. With a digital camera, you can store many pictures on one memory card.
Photocopy – Many licensees take a photocopy of the ID and have the patron sign next to the copy to verify the signature.
Transaction scan device – Use the FEAR method first. Make sure the scanner stores the information. You may want to invest in a scanner that reads both bar codes and magnetic strips. An establishment with a wine expanded permit must use a transaction scan device when the purchaser appears under age 35.
Other visual or video presentation of the identification card presented – Make sure the camera is positioned in a manner to clearly capture the ID that you are looking at, not just video surveillance.
Note: One of these methods should be used each time you card someone, not just when you are suspicious of the ID.
Section 4-495(e) of the Liquor Code states that no penalty shall be imposed on a licensee or employee for serving alcohol to a minor if the licensee or employee can establish that the minor was required to produce a valid form of identification, and that one of the forms of documentation were used and relied upon in good faith. See the section entitled “Legally Acceptable ID” for such forms of identification.
All documentation must be kept for at least two years.
A link to continue to the next page will appear here when this time has elapsed.
Slide 56: Proof of ID Presented